If you're seeking a photographer for your company's headshots, here are some helpful suggestions on how to plan the process step by step.
BUDGET
The first step is to decide on a budget. You can take lifestyle photographs or pictures for a small team overview page using your phone, but if you require photographs as part of website design, you should hire a professional to produce high-resolution photos. The shoot price normally includes consultation before production, photographer and assistant services, travel expenses, and post-production editing services. Keep in mind that it's difficult to calculate a fixed price per person without all the specifics, which is why photographers usually offer a package price.
PHOTOSHOOT SCHEDULE
It is preferable to schedule the photoshoot at least 1 to 2 weeks ahead of time. You can choose some sample photos from the photographer's website to better understand your ideas and preferences. Be sure to allocate a few extra hours in your calendar as the process can take longer than anticipated.
STUDIO VS ON-LOCATION SHOOT
You must decide whether to conduct the shoot in your office or in a photo studio. If you have a lot of people who require headshots, it is preferable to schedule the shoot in your office space. Shooting in the studio usually results in a better price deal because it does not include travel expenses for the photographer.
BACKGROUND AND THE FINAL LOOK
Plan the photoshoot ahead of time to allow team members sufficient preparation time. Decide on the final look for the photos and determine what background color you want to use for the headshots. Background color is one of the most important elements. If you have a specific website style you want to replicate, communicate it to your photographer. If you're unsure what background/style of headshots you want, your photographer can guide you, and you can browse the photographer's Corporate Page to see which background color you prefer.
RIGHT SPOT IN YOUR OFFICE
Make sure to select the appropriate spot in your office for the shoot. Today's photographers do not require a lot of space because they have portable equipment. It is always better to have an allocated space, like a conference room, as it will be more comfortable for your team members.
THE EXACT NUMBER OF PEOPLE
Prepare and print the final list of all the people participating in the shoot. Having a list makes it easier to keep track of the process.
OUTFITS FOR THE SHOOT
Depending on your company's style, you can opt for a conservative corporate look or a more modern, "startupish" look. It is no longer necessary to avoid narrow stripes, busy patterns, or layers of the same color because the camera can handle them. Make sure your clothes are pressed and clean, try them on before the shoot, and avoid baggy, bulky, saggy, or otherwise ill-fitting clothing. Bring a few different jackets, shirts, and ties, and the photographer's team will assist you in selecting the appropriate outfit. Glasses are cool, but make sure they have anti-glare coating. Get a fresh haircut and sleep well before the shoot.
MAKEUP AND HAIR SERVICES
Individual shoots typically include makeup and hair services.
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